Act on the result
Document when time and expenses are billable.
Educational only: Business decision support, not accounting, tax or legal advice.
Privacy: No account is required. Tool inputs and results stay in this browser. Anonymous categorical usage analytics send only governed page, tool, cluster and action identifiers; tool inputs and results are never sent. Error monitoring is disabled. Optional saved state stays only on this device.
Update policy: Reviewed when formulas or official dependencies change.
Scope: Market-neutral small-business planning using your own assumptions.
What this planner helps you decide
Best for
Mobile service businesses setting a travel billing policy.
Outputs
Travel cost, recovered revenue, contribution and unrecovered cost.
Start here
Enter travel time, internal time cost, expenses and the proposed recovery policy.
Use a different tool when: Do not use this to price subcontracted delivery; use Subcontractor Markup Planner for that decision. Use this tool to recover travel delivery cost.
Quote & capacity
Travel Time Billing: travel cost
Travel cost, recovered revenue, contribution and unrecovered cost.
Amounts use the same currency as your inputs. No currency conversion is performed.
Travel Time Billing
Compare travel cost with time and expense recovery.
Your numbers stay in this browser
Total travel time.
Internal time cost.
Recoverable out-of-pocket cost.
Client rate per travel hour.
Share of expenses recovered.
Decision result
Every result is derived by the registered service and project engine.
PDF and CSV exports stay on this device. Clean page links contain no inputs.
- Travel Cost
- 320.00/project
- Travel Revenue
- 420.00/project
- Travel contribution
- 100.00/project
- Unrecovered Travel Cost
- 0.00/project
- Effective Recovery Rate
- 131.3%
Scenario comparison
Each row names the assumption axis changed from the baseline.
ScenarioResultDifference
Current scenario100.00/projectBaseline
Lower Travel billing rate85.00/project−15.00/project (−15%)
Higher Travel billing rate115.00/project+15.00/project (+15%)
Save these results, change an input, then compare the updated figures with this baseline.
The baseline is temporary in this tab and is not added to shared scenario links or generated reports.
Calculation details
View calculation detailsView the formulas and inputs used for these results.
Travel contribution
Travel Contribution
travel revenue − travel cost100/projectResult100.00/project
Reports/project from the entered project, capacity and ex-tax commercial assumptions. The engine retains full precision; presentation is bounded for readability.
Travel Time Billing Planner formulas →Inputs used by these formula steps
- Travel ContributionTravel Hours
- 4
- Travel ContributionDelivery Cost Per Hour
- 50
- Travel ContributionTravel Expenses
- 120
- Travel ContributionBilling Rate Per Hour
- 75
- Travel ContributionExpense Recovery Rate
- 1
Travel Cost
Travel Cost
travel hours × delivery cost + travel expenses320/projectResult320.00/project
Reports/project from the entered project, capacity and ex-tax commercial assumptions. The engine retains full precision; presentation is bounded for readability.
Travel Time Billing Planner formulas →Inputs used by these formula steps
- Travel CostTravel Hours
- 4
- Travel CostDelivery Cost Per Hour
- 50
- Travel CostTravel Expenses
- 120
- Travel CostBilling Rate Per Hour
- 75
- Travel CostExpense Recovery Rate
- 1
Travel Revenue
Travel Revenue
travel hours × billing rate + recovered expenses420/projectResult420.00/project
Reports/project from the entered project, capacity and ex-tax commercial assumptions. The engine retains full precision; presentation is bounded for readability.
Travel Time Billing Planner formulas →Inputs used by these formula steps
- Travel RevenueTravel Hours
- 4
- Travel RevenueDelivery Cost Per Hour
- 50
- Travel RevenueTravel Expenses
- 120
- Travel RevenueBilling Rate Per Hour
- 75
- Travel RevenueExpense Recovery Rate
- 1
Unrecovered Travel Cost
Unrecovered Travel Cost
max(0, travel cost − travel revenue)0/projectResult0.00/project
Reports/project from the entered project, capacity and ex-tax commercial assumptions. The engine retains full precision; presentation is bounded for readability.
Travel Time Billing Planner formulas →Inputs used by these formula steps
- Unrecovered Travel CostTravel Hours
- 4
- Unrecovered Travel CostDelivery Cost Per Hour
- 50
- Unrecovered Travel CostTravel Expenses
- 120
- Unrecovered Travel CostBilling Rate Per Hour
- 75
- Unrecovered Travel CostExpense Recovery Rate
- 1
Effective Recovery Rate
Effective Recovery Rate
travel revenue ÷ travel cost1.31 decimal rateResult131.3%
Reports decimal rate from the entered project, capacity and ex-tax commercial assumptions. The engine retains full precision; presentation is bounded for readability.
Travel Time Billing Planner formulas →Inputs used by these formula steps
- Effective Recovery RateTravel Hours
- 4
- Effective Recovery RateDelivery Cost Per Hour
- 50
- Effective Recovery RateTravel Expenses
- 120
- Effective Recovery RateBilling Rate Per Hour
- 75
- Effective Recovery RateExpense Recovery Rate
- 1
Inputs used
- Travel hours
- 4
- Delivery cost per hour
- 50
- Travel expenses
- 120
- Travel billing rate
- 75
- Expense recovery rate
- 1
Open this calculator with preset values
This calculator supports documented, shareable scenario URLs. Compatible assistants and applications can construct links using the parameters below.
Scenario links contain only allowlisted numeric and closed-choice inputs shown in the URL; Margin101 excludes free text and identifying fields. Anyone you share the URL with can read those numbers, so do not include private or identifying data.
| Parameter | Meaning | Unit | Allowed values | Presence | Default |
|---|---|---|---|---|---|
| billingRatePerHour | Client rate per travel hour. | currency units/hour | 0 to 10000000 | Required | 75 |
| deliveryCostPerHour | Internal time cost. | currency units/hour | 0 to 10000000 | Required | 50 |
| expenseRecoveryRate | Share of expenses recovered. | proportion of travel expenses recovered from client | 0 to 1 | Required | 1 |
| travelExpenses | Recoverable out-of-pocket cost. | currency units/project | 0 to 10000000 | Required | 120 |
| travelHours | Total travel time. | hours/project | 0 to 10000000 | Required | 4 |
Travel Time Billing: travel cost
The travel time billing result uses only the entered commercial assumptions.
Formula summary
- Primary formula
- travel contribution = travel revenue − travel cost
Data used here
- The estimate uses your inputs and the general business formula documented in the methodology.
Decision checks
Stress-test the decision
Test the longest normal journey and incomplete expense recovery.
When this estimate can be misleading
- Results depend on the accuracy and consistent basis of user-entered assumptions.
- The planner does not forecast demand, delivery performance or contract outcomes.
- Use the result as educational business decision support, not accounting, tax or legal advice.
- The travel time billing result uses only the entered commercial assumptions.
Educational estimate, not advice. See all assumptions & limitations →
Related reading
Guides to interpret the decision and its assumptions.
- Field-Service Economics: Travel, Labour and Capacity
Reconcile call-out work with travel, loaded labour, recovery and daily capacity on one job basis.
Read guide
Frequently asked questions
How do I recover travel delivery cost?
Document when time and expenses are billable.
Which planning assumptions should I stress-test?
Compare a plausible alternative scenario and verify the decision-critical assumption that changes the plan most.