Act on the result
Confirm the largest role cost and active-month assumption before approving the labour budget.
Educational only: Business decision support, not accounting, tax or legal advice.
Privacy: No account is required. Tool inputs and results stay in this browser. Anonymous categorical usage analytics send only governed page, tool, cluster and action identifiers; tool inputs and results are never sent. Error monitoring is disabled. Optional saved state stays only on this device.
Update policy: Reviewed when formulas or official dependencies change.
Scope: Market-neutral small-business planning using your own assumptions.
What this planner helps you decide
Best for
Owners building a time-phased labour budget before committing role start dates.
Outputs
Employee and total labour budget, labour-cost rate, target budget and signed budget gap.
Start here
Enter role headcount, annual base and on-cost, active months, then contractor, overtime, revenue and target assumptions.
Use a different tool when: Do not use this to compare cost and productive capacity across a user-defined workforce mix without classifying workers; use Employee and Contractor Mix Planner for that decision. Use this tool to translate role headcount, active months, compensation, contractor and overtime assumptions into a period labour budget.
Profit & break-even
Labour Budget Scenario: employee and total labour budget
Employee and total labour budget, labour-cost rate, target budget and signed budget gap.
Amounts use the same currency as your inputs. No currency conversion is performed.
Staffing decision assumptions
Use your own records on one consistent period, capacity, currency and tax basis.
Your numbers stay in this browser
Whole people in the first planning role.
Annual base compensation for one person in Role A. Use one consistent currency and indirect-tax basis.
Whole people in the second planning role.
Annual base compensation for one person in Role B. Use one consistent currency and indirect-tax basis.
Additional planning inputsOpen the assumptions you are less likely to change on every comparison.
User-entered annual employer costs for one person; no statutory rate is supplied. Use one consistent currency and indirect-tax basis.
Whole months Role A is active in the 12-month budget.
User-entered annual employer costs for one person; no statutory rate is supplied. Use one consistent currency and indirect-tax basis.
Whole months Role B is active in the 12-month budget.
Whole people in optional role 3.
Annual base compensation for one person in optional role 3. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 3. Use one consistent currency and indirect-tax basis.
Whole months optional role 3 is active.
Whole people in optional role 4.
Annual base compensation for one person in optional role 4. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 4. Use one consistent currency and indirect-tax basis.
Whole months optional role 4 is active.
Whole people in optional role 5.
Annual base compensation for one person in optional role 5. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 5. Use one consistent currency and indirect-tax basis.
Whole months optional role 5 is active.
Whole people in optional role 6.
Annual base compensation for one person in optional role 6. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 6. Use one consistent currency and indirect-tax basis.
Whole months optional role 6 is active.
Whole people in optional role 7.
Annual base compensation for one person in optional role 7. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 7. Use one consistent currency and indirect-tax basis.
Whole months optional role 7 is active.
Whole people in optional role 8.
Annual base compensation for one person in optional role 8. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 8. Use one consistent currency and indirect-tax basis.
Whole months optional role 8 is active.
Whole people in optional role 9.
Annual base compensation for one person in optional role 9. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 9. Use one consistent currency and indirect-tax basis.
Whole months optional role 9 is active.
Whole people in optional role 10.
Annual base compensation for one person in optional role 10. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 10. Use one consistent currency and indirect-tax basis.
Whole months optional role 10 is active.
Whole people in optional role 11.
Annual base compensation for one person in optional role 11. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 11. Use one consistent currency and indirect-tax basis.
Whole months optional role 11 is active.
Whole people in optional role 12.
Annual base compensation for one person in optional role 12. Use one consistent currency and indirect-tax basis.
User-entered annual employer costs for optional role 12. Use one consistent currency and indirect-tax basis.
Whole months optional role 12 is active.
Contractor spend assigned to the budget period. Use one consistent currency and indirect-tax basis.
Overtime spend assigned to the budget period. Use one consistent currency and indirect-tax basis.
Revenue planned on the same period and tax basis. Use one consistent currency and indirect-tax basis.
User-owned share of revenue available for labour cost; no benchmark is embedded.
Decision result
Results come from the registered exact staffing engines. A component table is used because it is clearer than a chart for this decision.
- Employee budget
- 236,000.00
- Total labour budget
- 260,000.00
- Labour-budget rate
- 32.5%
- Target labour budget
- 240,000.00
- Budget gap
- 20,000.00
| Component | Headcount | Active months | Annual base cost/person | Annual on-cost/person |
|---|---|---|---|---|
| Role 1 | 2 | 12 | 80,000 | 20,000 |
| Role 2 | 1 | 6 | 60,000 | 12,000 |
| All employees | โ | โ | 236,000 | Exact engine total |
| Contractor budget | โ | โ | 20,000 | User record |
| Overtime budget | โ | โ | 4,000 | User record |
| Total labour budget | โ | โ | 260,000 | Exact engine total |
Scenario comparison
Each row names the assumption axis changed from the baseline.
ScenarioResultDifference
Entered scenario260,000.00Baseline
Lower Revenue budget260,000.000.00
Higher Revenue budget260,000.000.00
Save these results, change an input, then compare the updated figures with this baseline.
The baseline is temporary in this tab and is not added to shared scenario links or generated reports.
Calculation details
View calculation detailsView the formulas and inputs used for these results.
Employee budget
Employee budget
ฮฃ headcount ร (annual base cost + annual on-cost) ร active months รท 12236,000.00Result236,000.00
Uses user-entered staffing records and assumptions on one consistent period, capacity and currency basis. The exact engine retains raw precision; bounded display formatting does not feed calculation.
Labour Budget Scenario Planner formulas โInputs used by these formula steps
- Employee budgetRole1 Headcount
- 2
- Employee budgetRole1 Annual Base Cost Per Person Ex Tax
- 80,000
- Employee budgetRole1 Annual On Costs Per Person Ex Tax
- 20,000
- Employee budgetRole1 Active Months
- 12
- Employee budgetRole2 Headcount
- 1
- Employee budgetRole2 Annual Base Cost Per Person Ex Tax
- 60,000
- Employee budgetRole2 Annual On Costs Per Person Ex Tax
- 12,000
- Employee budgetRole2 Active Months
- 6
- Employee budgetRole3 Headcount
- 0
- Employee budgetRole3 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole3 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole3 Active Months
- 0
- Employee budgetRole4 Headcount
- 0
- Employee budgetRole4 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole4 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole4 Active Months
- 0
- Employee budgetRole5 Headcount
- 0
- Employee budgetRole5 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole5 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole5 Active Months
- 0
- Employee budgetRole6 Headcount
- 0
- Employee budgetRole6 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole6 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole6 Active Months
- 0
- Employee budgetRole7 Headcount
- 0
- Employee budgetRole7 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole7 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole7 Active Months
- 0
- Employee budgetRole8 Headcount
- 0
- Employee budgetRole8 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole8 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole8 Active Months
- 0
- Employee budgetRole9 Headcount
- 0
- Employee budgetRole9 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole9 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole9 Active Months
- 0
- Employee budgetRole10 Headcount
- 0
- Employee budgetRole10 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole10 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole10 Active Months
- 0
- Employee budgetRole11 Headcount
- 0
- Employee budgetRole11 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole11 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole11 Active Months
- 0
- Employee budgetRole12 Headcount
- 0
- Employee budgetRole12 Annual Base Cost Per Person Ex Tax
- 0
- Employee budgetRole12 Annual On Costs Per Person Ex Tax
- 0
- Employee budgetRole12 Active Months
- 0
- Employee budgetContractor Budget Ex Tax
- 20,000
- Employee budgetOvertime Budget Ex Tax
- 4,000
- Employee budgetRevenue Budget Ex Tax
- 800,000
- Employee budgetTarget Labour Cost Rate
- 0.3
Total labour budget
Total labour budget
employee budget + contractor budget + overtime budget260,000.00Result260,000.00
Uses user-entered staffing records and assumptions on one consistent period, capacity and currency basis. The exact engine retains raw precision; bounded display formatting does not feed calculation.
Labour Budget Scenario Planner formulas โInputs used by these formula steps
- Total labour budgetRole1 Headcount
- 2
- Total labour budgetRole1 Annual Base Cost Per Person Ex Tax
- 80,000
- Total labour budgetRole1 Annual On Costs Per Person Ex Tax
- 20,000
- Total labour budgetRole1 Active Months
- 12
- Total labour budgetRole2 Headcount
- 1
- Total labour budgetRole2 Annual Base Cost Per Person Ex Tax
- 60,000
- Total labour budgetRole2 Annual On Costs Per Person Ex Tax
- 12,000
- Total labour budgetRole2 Active Months
- 6
- Total labour budgetRole3 Headcount
- 0
- Total labour budgetRole3 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole3 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole3 Active Months
- 0
- Total labour budgetRole4 Headcount
- 0
- Total labour budgetRole4 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole4 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole4 Active Months
- 0
- Total labour budgetRole5 Headcount
- 0
- Total labour budgetRole5 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole5 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole5 Active Months
- 0
- Total labour budgetRole6 Headcount
- 0
- Total labour budgetRole6 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole6 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole6 Active Months
- 0
- Total labour budgetRole7 Headcount
- 0
- Total labour budgetRole7 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole7 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole7 Active Months
- 0
- Total labour budgetRole8 Headcount
- 0
- Total labour budgetRole8 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole8 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole8 Active Months
- 0
- Total labour budgetRole9 Headcount
- 0
- Total labour budgetRole9 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole9 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole9 Active Months
- 0
- Total labour budgetRole10 Headcount
- 0
- Total labour budgetRole10 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole10 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole10 Active Months
- 0
- Total labour budgetRole11 Headcount
- 0
- Total labour budgetRole11 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole11 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole11 Active Months
- 0
- Total labour budgetRole12 Headcount
- 0
- Total labour budgetRole12 Annual Base Cost Per Person Ex Tax
- 0
- Total labour budgetRole12 Annual On Costs Per Person Ex Tax
- 0
- Total labour budgetRole12 Active Months
- 0
- Total labour budgetContractor Budget Ex Tax
- 20,000
- Total labour budgetOvertime Budget Ex Tax
- 4,000
- Total labour budgetRevenue Budget Ex Tax
- 800,000
- Total labour budgetTarget Labour Cost Rate
- 0.3
Labour-budget rate
Labour-budget rate
total labour budget รท revenue budget0.33 percentResult32.5%
Uses user-entered staffing records and assumptions on one consistent period, capacity and currency basis. The exact engine retains raw precision; bounded display formatting does not feed calculation.
Labour Budget Scenario Planner formulas โInputs used by these formula steps
- Labour-budget rateRole1 Headcount
- 2
- Labour-budget rateRole1 Annual Base Cost Per Person Ex Tax
- 80,000
- Labour-budget rateRole1 Annual On Costs Per Person Ex Tax
- 20,000
- Labour-budget rateRole1 Active Months
- 12
- Labour-budget rateRole2 Headcount
- 1
- Labour-budget rateRole2 Annual Base Cost Per Person Ex Tax
- 60,000
- Labour-budget rateRole2 Annual On Costs Per Person Ex Tax
- 12,000
- Labour-budget rateRole2 Active Months
- 6
- Labour-budget rateRole3 Headcount
- 0
- Labour-budget rateRole3 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole3 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole3 Active Months
- 0
- Labour-budget rateRole4 Headcount
- 0
- Labour-budget rateRole4 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole4 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole4 Active Months
- 0
- Labour-budget rateRole5 Headcount
- 0
- Labour-budget rateRole5 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole5 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole5 Active Months
- 0
- Labour-budget rateRole6 Headcount
- 0
- Labour-budget rateRole6 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole6 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole6 Active Months
- 0
- Labour-budget rateRole7 Headcount
- 0
- Labour-budget rateRole7 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole7 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole7 Active Months
- 0
- Labour-budget rateRole8 Headcount
- 0
- Labour-budget rateRole8 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole8 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole8 Active Months
- 0
- Labour-budget rateRole9 Headcount
- 0
- Labour-budget rateRole9 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole9 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole9 Active Months
- 0
- Labour-budget rateRole10 Headcount
- 0
- Labour-budget rateRole10 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole10 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole10 Active Months
- 0
- Labour-budget rateRole11 Headcount
- 0
- Labour-budget rateRole11 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole11 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole11 Active Months
- 0
- Labour-budget rateRole12 Headcount
- 0
- Labour-budget rateRole12 Annual Base Cost Per Person Ex Tax
- 0
- Labour-budget rateRole12 Annual On Costs Per Person Ex Tax
- 0
- Labour-budget rateRole12 Active Months
- 0
- Labour-budget rateContractor Budget Ex Tax
- 20,000
- Labour-budget rateOvertime Budget Ex Tax
- 4,000
- Labour-budget rateRevenue Budget Ex Tax
- 800,000
- Labour-budget rateTarget Labour Cost Rate
- 0.3
Target labour budget
Target labour budget
revenue budget ร target labour-cost rate240,000.00Result240,000.00
Uses user-entered staffing records and assumptions on one consistent period, capacity and currency basis. The exact engine retains raw precision; bounded display formatting does not feed calculation.
Labour Budget Scenario Planner formulas โInputs used by these formula steps
- Target labour budgetRole1 Headcount
- 2
- Target labour budgetRole1 Annual Base Cost Per Person Ex Tax
- 80,000
- Target labour budgetRole1 Annual On Costs Per Person Ex Tax
- 20,000
- Target labour budgetRole1 Active Months
- 12
- Target labour budgetRole2 Headcount
- 1
- Target labour budgetRole2 Annual Base Cost Per Person Ex Tax
- 60,000
- Target labour budgetRole2 Annual On Costs Per Person Ex Tax
- 12,000
- Target labour budgetRole2 Active Months
- 6
- Target labour budgetRole3 Headcount
- 0
- Target labour budgetRole3 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole3 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole3 Active Months
- 0
- Target labour budgetRole4 Headcount
- 0
- Target labour budgetRole4 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole4 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole4 Active Months
- 0
- Target labour budgetRole5 Headcount
- 0
- Target labour budgetRole5 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole5 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole5 Active Months
- 0
- Target labour budgetRole6 Headcount
- 0
- Target labour budgetRole6 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole6 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole6 Active Months
- 0
- Target labour budgetRole7 Headcount
- 0
- Target labour budgetRole7 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole7 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole7 Active Months
- 0
- Target labour budgetRole8 Headcount
- 0
- Target labour budgetRole8 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole8 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole8 Active Months
- 0
- Target labour budgetRole9 Headcount
- 0
- Target labour budgetRole9 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole9 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole9 Active Months
- 0
- Target labour budgetRole10 Headcount
- 0
- Target labour budgetRole10 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole10 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole10 Active Months
- 0
- Target labour budgetRole11 Headcount
- 0
- Target labour budgetRole11 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole11 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole11 Active Months
- 0
- Target labour budgetRole12 Headcount
- 0
- Target labour budgetRole12 Annual Base Cost Per Person Ex Tax
- 0
- Target labour budgetRole12 Annual On Costs Per Person Ex Tax
- 0
- Target labour budgetRole12 Active Months
- 0
- Target labour budgetContractor Budget Ex Tax
- 20,000
- Target labour budgetOvertime Budget Ex Tax
- 4,000
- Target labour budgetRevenue Budget Ex Tax
- 800,000
- Target labour budgetTarget Labour Cost Rate
- 0.3
Budget gap
Budget gap
total labour budget โ target labour budget20,000.00Result20,000.00
Uses user-entered staffing records and assumptions on one consistent period, capacity and currency basis. The exact engine retains raw precision; bounded display formatting does not feed calculation.
Labour Budget Scenario Planner formulas โInputs used by these formula steps
- Budget gapRole1 Headcount
- 2
- Budget gapRole1 Annual Base Cost Per Person Ex Tax
- 80,000
- Budget gapRole1 Annual On Costs Per Person Ex Tax
- 20,000
- Budget gapRole1 Active Months
- 12
- Budget gapRole2 Headcount
- 1
- Budget gapRole2 Annual Base Cost Per Person Ex Tax
- 60,000
- Budget gapRole2 Annual On Costs Per Person Ex Tax
- 12,000
- Budget gapRole2 Active Months
- 6
- Budget gapRole3 Headcount
- 0
- Budget gapRole3 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole3 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole3 Active Months
- 0
- Budget gapRole4 Headcount
- 0
- Budget gapRole4 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole4 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole4 Active Months
- 0
- Budget gapRole5 Headcount
- 0
- Budget gapRole5 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole5 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole5 Active Months
- 0
- Budget gapRole6 Headcount
- 0
- Budget gapRole6 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole6 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole6 Active Months
- 0
- Budget gapRole7 Headcount
- 0
- Budget gapRole7 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole7 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole7 Active Months
- 0
- Budget gapRole8 Headcount
- 0
- Budget gapRole8 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole8 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole8 Active Months
- 0
- Budget gapRole9 Headcount
- 0
- Budget gapRole9 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole9 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole9 Active Months
- 0
- Budget gapRole10 Headcount
- 0
- Budget gapRole10 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole10 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole10 Active Months
- 0
- Budget gapRole11 Headcount
- 0
- Budget gapRole11 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole11 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole11 Active Months
- 0
- Budget gapRole12 Headcount
- 0
- Budget gapRole12 Annual Base Cost Per Person Ex Tax
- 0
- Budget gapRole12 Annual On Costs Per Person Ex Tax
- 0
- Budget gapRole12 Active Months
- 0
- Budget gapContractor Budget Ex Tax
- 20,000
- Budget gapOvertime Budget Ex Tax
- 4,000
- Budget gapRevenue Budget Ex Tax
- 800,000
- Budget gapTarget Labour Cost Rate
- 0.3
Inputs used
- Role A headcount
- 2
- Role A annual base cost per person
- 80,000
- Role A annual on-cost per person
- 20,000
- Role A active months
- 12
- Role B headcount
- 1
- Role B annual base cost per person
- 60,000
- Role B annual on-cost per person
- 12,000
- Role B active months
- 6
- Role 3 headcount
- 0
- Role 3 annual base cost per person
- 0
- Role 3 annual on-cost per person
- 0
- Role 3 active months
- 0
- Role 4 headcount
- 0
- Role 4 annual base cost per person
- 0
- Role 4 annual on-cost per person
- 0
- Role 4 active months
- 0
- Role 5 headcount
- 0
- Role 5 annual base cost per person
- 0
- Role 5 annual on-cost per person
- 0
- Role 5 active months
- 0
- Role 6 headcount
- 0
- Role 6 annual base cost per person
- 0
- Role 6 annual on-cost per person
- 0
- Role 6 active months
- 0
- Role 7 headcount
- 0
- Role 7 annual base cost per person
- 0
- Role 7 annual on-cost per person
- 0
- Role 7 active months
- 0
- Role 8 headcount
- 0
- Role 8 annual base cost per person
- 0
- Role 8 annual on-cost per person
- 0
- Role 8 active months
- 0
- Role 9 headcount
- 0
- Role 9 annual base cost per person
- 0
- Role 9 annual on-cost per person
- 0
- Role 9 active months
- 0
- Role 10 headcount
- 0
- Role 10 annual base cost per person
- 0
- Role 10 annual on-cost per person
- 0
- Role 10 active months
- 0
- Role 11 headcount
- 0
- Role 11 annual base cost per person
- 0
- Role 11 annual on-cost per person
- 0
- Role 11 active months
- 0
- Role 12 headcount
- 0
- Role 12 annual base cost per person
- 0
- Role 12 annual on-cost per person
- 0
- Role 12 active months
- 0
- Contractor budget
- 20,000
- Overtime budget
- 4,000
- Revenue budget
- 800,000
- Target labour-cost rate
- 0.3
Open this calculator with preset values
This calculator supports documented, shareable scenario URLs. Compatible assistants and applications can construct links using the parameters below.
Scenario links contain only allowlisted numeric and closed-choice inputs shown in the URL; Margin101 excludes free text and identifying fields. Anyone you share the URL with can read those numbers, so do not include private or identifying data.
| Parameter | Meaning | Unit | Allowed values | Presence | Default |
|---|---|---|---|---|---|
| contractorBudgetExTax | Contractor spend assigned to the budget period. Use one consistent currency and indirect-tax basis. | currency units/12-month budget, ex tax | 0 to 10000000 | Required | 20000 |
| overtimeBudgetExTax | Overtime spend assigned to the budget period. Use one consistent currency and indirect-tax basis. | currency units/12-month budget, ex tax | 0 to 10000000 | Required | 4000 |
| revenueBudgetExTax | Revenue planned on the same period and tax basis. Use one consistent currency and indirect-tax basis. | currency units/12-month budget, ex tax | 0 to 10000000 | Required | 800000 |
| role10ActiveMonths | Whole months optional role 10 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role10AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 10. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role10AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 10. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role10Headcount | Whole people in optional role 10. | whole people/role | 0 to 100000 | Required | 0 |
| role11ActiveMonths | Whole months optional role 11 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role11AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 11. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role11AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 11. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role11Headcount | Whole people in optional role 11. | whole people/role | 0 to 100000 | Required | 0 |
| role12ActiveMonths | Whole months optional role 12 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role12AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 12. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role12AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 12. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role12Headcount | Whole people in optional role 12. | whole people/role | 0 to 100000 | Required | 0 |
| role1ActiveMonths | Whole months Role A is active in the 12-month budget. | whole months/12-month budget | 0 to 12 | Required | 12 |
| role1AnnualBaseCostPerPersonExTax | Annual base compensation for one person in Role A. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 80000 |
| role1AnnualOnCostsPerPersonExTax | User-entered annual employer costs for one person; no statutory rate is supplied. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 20000 |
| role1Headcount | Whole people in the first planning role. | whole people/role | 0 to 100000 | Required | 2 |
| role2ActiveMonths | Whole months Role B is active in the 12-month budget. | whole months/12-month budget | 0 to 12 | Required | 6 |
| role2AnnualBaseCostPerPersonExTax | Annual base compensation for one person in Role B. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 60000 |
| role2AnnualOnCostsPerPersonExTax | User-entered annual employer costs for one person; no statutory rate is supplied. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 12000 |
| role2Headcount | Whole people in the second planning role. | whole people/role | 0 to 100000 | Required | 1 |
| role3ActiveMonths | Whole months optional role 3 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role3AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 3. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role3AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 3. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role3Headcount | Whole people in optional role 3. | whole people/role | 0 to 100000 | Required | 0 |
| role4ActiveMonths | Whole months optional role 4 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role4AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 4. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role4AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 4. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role4Headcount | Whole people in optional role 4. | whole people/role | 0 to 100000 | Required | 0 |
| role5ActiveMonths | Whole months optional role 5 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role5AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 5. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role5AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 5. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role5Headcount | Whole people in optional role 5. | whole people/role | 0 to 100000 | Required | 0 |
| role6ActiveMonths | Whole months optional role 6 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role6AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 6. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role6AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 6. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role6Headcount | Whole people in optional role 6. | whole people/role | 0 to 100000 | Required | 0 |
| role7ActiveMonths | Whole months optional role 7 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role7AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 7. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role7AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 7. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role7Headcount | Whole people in optional role 7. | whole people/role | 0 to 100000 | Required | 0 |
| role8ActiveMonths | Whole months optional role 8 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role8AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 8. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role8AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 8. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role8Headcount | Whole people in optional role 8. | whole people/role | 0 to 100000 | Required | 0 |
| role9ActiveMonths | Whole months optional role 9 is active. | whole months/12-month budget | 0 to 12 | Required | 0 |
| role9AnnualBaseCostPerPersonExTax | Annual base compensation for one person in optional role 9. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role9AnnualOnCostsPerPersonExTax | User-entered annual employer costs for optional role 9. Use one consistent currency and indirect-tax basis. | currency units/person/year, ex tax | 0 to 10000000 | Required | 0 |
| role9Headcount | Whole people in optional role 9. | whole people/role | 0 to 100000 | Required | 0 |
| targetLabourCostRate | User-owned share of revenue available for labour cost; no benchmark is embedded. | decimal fraction of ex-tax revenue budget (1 = 100%) | 0 to 1 | Required | 0.3 |
Labour Budget Scenario: employee and total labour budget
Use the signed gap to decide whether role timing or budget scope needs review; the target rate is your decision, not a benchmark.
Formula summary
- Primary formula
- employee budget = ฮฃ headcount ร (annual base cost + annual on-cost) ร active months รท 12
Data used here
- The estimate uses your inputs and the general business formula documented in the methodology.
Decision checks
Stress-test the decision
Retest a later role start, higher on-cost and lower revenue budget without changing all assumptions at once.
When this estimate can be misleading
- All compensation, on-cost and target assumptions are user-entered; no statutory rate or benchmark is supplied.
- The role table supports up to 12 stable role rows and does not determine legal worker status.
- Use one consistent period, capacity, currency and indirect-tax basis.
- This is educational decision support, not accounting, payroll, employment, tax or legal advice.
- Use the signed gap to decide whether role timing or budget scope needs review; the target rate is your decision, not a benchmark.
Educational estimate, not advice. See all assumptions & limitations โ
Related reading
Guides to interpret the decision and its assumptions.
- How to Model a Labour Budget Before Hiring
Build a period labour-cost envelope, test timing and capacity scenarios, and identify decision boundaries before hiring.
Read guide - How to Avoid Hiding Owner Labour in Profit Calculations
Show reported profit and an owner-labour-adjusted decision view separately using explicit hours and rate assumptions.
Read guide
Frequently asked questions
How do I translate role headcount, active months, compensation, contractor and overtime assumptions into a period labour budget?
Confirm the largest role cost and active-month assumption before approving the labour budget.
Which planning assumptions should I stress-test?
Compare a plausible alternative scenario and verify the decision-critical assumption that changes the plan most.